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Enterprise Content Management Can Help States Meet Budget Demands

Five reasons to choose an ECM project in 2011

Enterprise Content Management (ECM) will once again be an important means for state governments to control costs in tight budgetary times. In a list published by the National Association of State Chief Information Officers (NASCIO), document/content/records/email management ranked among the top 10 tools identified by the CIOs who were surveyed. The list, titled "State CIO Priorities for 2011," says that the management of information and data will play an important role in helping state CIOs make their budgets.

The list points to the management of information and data as a strategic priority for CIOs and also states that digitalization, storage, preservation policies and the subsequent search for that information will be essential for organizations.

"The economic crisis has made Enterprise Content Management (ECM) projects an important strategic priority for any IT department," said Julio Olivares, CEO of DocPath Corp., a leading company specializing in manufacturing document software. "Its ability to automate tasks, increase the efficiency of internal processes and obtain a quick return on investment has been the key factors that have ensured the success of such projects."

Gartner predicted late in 2009 that document software would be a priority for CIOs around the world throughout 2010. Results have borne this out: Despite cuts in IT budgets, more than 25 percent of organizations worldwide have chosen a project related to document technology in 2010.

DocPath presents five ways that organizations can benefit from implementing ECM technology in 2011:

- Increase productivity: One of the first consequences of an ECM project is the automation of processes that do not constitute the core of the company's business, even though they might represent a high proportion of the company's resource allocation. When automating these tasks, companies can expedite the internal organization and improve external response times.

- Business managers are increasingly demanding that their systems departments adopt technologies that help them reduce costs. Document software allows companies to reduce printouts by 30 percent, release up to 99 percent of storage space and reduce excessive paper consumption and its associated costs.

- Securing information: Information is one of the main assets of any organization. Protecting it is essential to ensure the continuity of a company and prevent certain information from falling into the wrong hands. Document software technology allows the safeguarding of one of the most problematic issues regarding the security of an organization: the exchange of information with third parties and controlled access to documents of the company.

- Organizations and companies interact with their stakeholders through documents and it is that documentation, among other things, that helps to project an image and identity. With document software, organizations can design professional documents and then send them through various channels, thereby accelerating response times.

- Quick ROI: Document software projects can create a quick return on investment for any organization that adopts them. Initial results are visible within weeks and the up-front investment takes only a few months to be completely returned.

About DocPath
Founded in 1992, DocPath develops and sells software that covers the entire document life cycle and helps companies across the globe produce and manage their documents. Among its international clients are prestigiously recognized banks and front line corporations, for which it facilitates the difficult and complex task of designing, generating and distributing their critical business documents. DocPath maintains a strong commitment to R&D, an area to which it allocates 50 percent of its revenue.

For more information, visit: www.docpath.com.

More Stories By Glenn Rossman

Glenn Rossman has more than 25 years communications experience working at IBM and Hewlett-Packard, along with startup StorageApps, plus agencies Hill & Knowlton and G&A Communications. His experience includes media relations, industry and financial analyst relations, executive communications, intranet and employee communications, as well as producing sales collateral. In technology, his career includes work in channel partner communications, data storage technologies, server computers, software, PC and UNIX computers, along with specific industry initiatives such as manufacturing, medical, and finance. Before his latest stint in technology, Glenn did business-to-business public relations on behalf of the DuPont Company for its specialty polymers products and with the largest steel companies in North America in an initiative focused on automakers.

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