Welcome!

CMS Authors: Mehdi Daoudi, Rishi Bhargava, Harry Trott, Xenia von Wedel, Carmen Gonzalez

Related Topics: Cloud Security, Microsoft Cloud, Containers Expo Blog, Agile Computing, @CloudExpo, CMS

Cloud Security: Article

Could You Be the Biggest Threat to Your Email?

Quick tips for protecting your data

The digital age has forced a kind of dependency never before seen, a dependency on our inbox. The mere thought of losing these emails is inconceivable where the thought of it leaves us with a sense of panic, one similar to losing our credit cards or house key. Unfortunately, the potential for losing access to email is greater than one might think.

There are a multitude of threats that can bring about the loss of an email, or an entire email account. Simple user error, such as clicking the wrong button, can result in the loss of crucial information that could potentially make or break your business. A more daunting threat is cyber attack, wherein hackers target email accounts to gain access to personal information, which could also result in the deletion of critical communications.

Today, however, we rely on email not only as a means of communication but as a way of conducting business. We save our documents and back up important programs, why then do we forget to back up this critical data? The reality is simple - small to medium sized business (SMB) owners are generally focused on the operational responsibilities of running the business. Day-to-day activities and deadlines are top of mind for most business owners, leaving data backup management on a back burner, while many rely on dated methods such as tape backup. What many SMBs don't know is that, when tested, tape backup has been found to have as much as a 77 percent failure rate.

If the threat of losing access to your inbox puts the viability of your business at risk, it is time to re-consider your business's backup procedures.

What Is Your Status?
Email provides efficiency to our daily communications and the information enclosed in our email accounts is oftentimes the most crucial. In fact, many businesses today conduct a majority of their correspondence exclusively through email and securing the associated data should be a priority.

When evaluating your email backup strategy, ask yourself the following questions at a minimum:

  • If you are using an external backup drive, have you created additional copies? Are the extra copies kept off site for safekeeping?
  • Are you utilizing a cloud email provider such as Gmail or Yahoo? If so, do you know how to restore your email should these websites go down?
  • How often are you backing up your email? Do you have a backup plan?
  • Does your backup strategy include a restore procedure?

Answers to these questions will guide you towards developing a viable data backup and recovery solution.

Customize Your Solution
Although there are several data backup and recovery options, it is important to find the solution that best fits your needs. As previously noted, backup to tape, external hard drives or zip drives must be managed carefully. Zip drives and external hard drives are highly susceptible to viruses and hardware malfunctions. Ongoing maintenance can be easily forgotten and even worse, anything that can be carried has the potential to be lost or stolen.

Additionally, while these methods are certainly better than no method at all, the reality is that the individual who is responsible for executing the backup is oftentimes consumed by other tasks, or does not comprehend the significance of consistent backups.

Harnessing the services of an online data backup or cloud computing service provider is the most timely and cost-effective way to ensure the safety of your company's email. Online data backup today has become affordable for the SMBs and it is the most comprehensive solution available to protect digital information.

An Ideal Partner

Before utilizing an outside service to backup your data, consider these key questions when conducting your research:

  • Does the cloud provider offer onsite and offsite protection? Do they offer the means to quickly and efficiently backup your data to a secure offsite server, while maintaining a local copy for easy restoration of large application files?
  • What does the backup software look like? How easy is it to use, what does it protect and how much user input is needed to accomplish a regular backup procedure?
  • How long has the cloud provider or IT service company been in business? Look for companies that have been in business for longer than a couple of years. Ask for references and/or case studies that you can review.
  • Where is your data stored? Is it in a secure data center or is it sitting on a server in some obscure location?
  • How secure is the data center that will store your data? Ask for certifications that ensure that it has been audited by a third party, such as SSAE16. If you are a health provider, does the data center offer HIPAA compliancy?
  • How easy is it to backup and restore your email files? Ask for a demonstration or a trial period to test the software.
  • How much data capacity do you really need? Look for companies that will allow you to grow and won't charge you for unnecessary storage space.

When choosing a backup method it is important to seek an automated solution, removing the responsibility from over-burdened staff. This guarantees that all data will be backed up and protected, while eliminating the possibility of user error.

Moving Forward
Consider all your options when looking to protect your email. Any ideal cloud backup and recovery solution should be user friendly, easy to manage and provide you and your staff with ongoing support in the event of a disaster. A little planning will go a long way in assuring that your business's data is safe and secure.

More Stories By Jamie Brenzel

Jamie Brenzel brings over 15 years of experience in investment banking and entrepreneurial startups to his role as CEO of KineticD. His prior business accomplishments are long and varied. He was at Salomon Brothers in London, where he helped build the equity derivatives department into an important profit center. He then embarked on his future as an entrepreneur, acquiring Wood Printing & Graphics, and later co-founding integrated marketing communications company Sonar Group. Jamie then established a solid foundation for Truition, an eCommerce service company for clients such as Dell Financial Services, CompUSA and Sirius Satellite Radio. Jamie holds an Honors Bachelor of Arts degree in Politics and Philosophy from the University of Western Ontario.

Comments (0)

Share your thoughts on this story.

Add your comment
You must be signed in to add a comment. Sign-in | Register

In accordance with our Comment Policy, we encourage comments that are on topic, relevant and to-the-point. We will remove comments that include profanity, personal attacks, racial slurs, threats of violence, or other inappropriate material that violates our Terms and Conditions, and will block users who make repeated violations. We ask all readers to expect diversity of opinion and to treat one another with dignity and respect.


@ThingsExpo Stories
Data is the fuel that drives the machine learning algorithmic engines and ultimately provides the business value. In his session at Cloud Expo, Ed Featherston, a director and senior enterprise architect at Collaborative Consulting, discussed the key considerations around quality, volume, timeliness, and pedigree that must be dealt with in order to properly fuel that engine.
In his keynote at 19th Cloud Expo, Sheng Liang, co-founder and CEO of Rancher Labs, discussed the technological advances and new business opportunities created by the rapid adoption of containers. With the success of Amazon Web Services (AWS) and various open source technologies used to build private clouds, cloud computing has become an essential component of IT strategy. However, users continue to face challenges in implementing clouds, as older technologies evolve and newer ones like Docker c...
"Akvelon is a software development company and we also provide consultancy services to folks who are looking to scale or accelerate their engineering roadmaps," explained Jeremiah Mothersell, Marketing Manager at Akvelon, in this SYS-CON.tv interview at 21st Cloud Expo, held Oct 31 – Nov 2, 2017, at the Santa Clara Convention Center in Santa Clara, CA.
Two weeks ago (November 3-5), I attended the Cloud Expo Silicon Valley as a speaker, where I presented on the security and privacy due diligence requirements for cloud solutions. Cloud security is a topical issue for every CIO, CISO, and technology buyer. Decision-makers are always looking for insights on how to mitigate the security risks of implementing and using cloud solutions. Based on the presentation topics covered at the conference, as well as the general discussions heard between sessio...
To Really Work for Enterprises, MultiCloud Adoption Requires Far Better and Inclusive Cloud Monitoring and Cost Management … But How? Overwhelmingly, even as enterprises have adopted cloud computing and are expanding to multi-cloud computing, IT leaders remain concerned about how to monitor, manage and control costs across hybrid and multi-cloud deployments. It’s clear that traditional IT monitoring and management approaches, designed after all for on-premises data centers, are falling short in ...
Organizations planning enterprise data center consolidation and modernization projects are faced with a challenging, costly reality. Requirements to deploy modern, cloud-native applications simultaneously with traditional client/server applications are almost impossible to achieve with hardware-centric enterprise infrastructure. Compute and network infrastructure are fast moving down a software-defined path, but storage has been a laggard. Until now.
DXWorldEXPO LLC announced today that the upcoming DXWorldEXPO | CloudEXPO New York event will feature 10 companies from Poland to participate at the "Poland Digital Transformation Pavilion" on November 12-13, 2018.
Digital Transformation is much more than a buzzword. The radical shift to digital mechanisms for almost every process is evident across all industries and verticals. This is often especially true in financial services, where the legacy environment is many times unable to keep up with the rapidly shifting demands of the consumer. The constant pressure to provide complete, omnichannel delivery of customer-facing solutions to meet both regulatory and customer demands is putting enormous pressure on...
The best way to leverage your CloudEXPO | DXWorldEXPO presence as a sponsor and exhibitor is to plan your news announcements around our events. The press covering CloudEXPO | DXWorldEXPO will have access to these releases and will amplify your news announcements. More than two dozen Cloud companies either set deals at our shows or have announced their mergers and acquisitions at CloudEXPO. Product announcements during our show provide your company with the most reach through our targeted audienc...
In an era of historic innovation fueled by unprecedented access to data and technology, the low cost and risk of entering new markets has leveled the playing field for business. Today, any ambitious innovator can easily introduce a new application or product that can reinvent business models and transform the client experience. In their Day 2 Keynote at 19th Cloud Expo, Mercer Rowe, IBM Vice President of Strategic Alliances, and Raejeanne Skillern, Intel Vice President of Data Center Group and ...
More and more brands have jumped on the IoT bandwagon. We have an excess of wearables – activity trackers, smartwatches, smart glasses and sneakers, and more that track seemingly endless datapoints. However, most consumers have no idea what “IoT” means. Creating more wearables that track data shouldn't be the aim of brands; delivering meaningful, tangible relevance to their users should be. We're in a period in which the IoT pendulum is still swinging. Initially, it swung toward "smart for smart...
@DevOpsSummit at Cloud Expo, taking place November 12-13 in New York City, NY, is co-located with 22nd international CloudEXPO | first international DXWorldEXPO and will feature technical sessions from a rock star conference faculty and the leading industry players in the world.
DXWorldEXPO LLC announced today that All in Mobile, a mobile app development company from Poland, will exhibit at the 22nd International CloudEXPO | DXWorldEXPO. All In Mobile is a mobile app development company from Poland. Since 2014, they maintain passion for developing mobile applications for enterprises and startups worldwide.
In his keynote at 19th Cloud Expo, Sheng Liang, co-founder and CEO of Rancher Labs, discussed the technological advances and new business opportunities created by the rapid adoption of containers. With the success of Amazon Web Services (AWS) and various open source technologies used to build private clouds, cloud computing has become an essential component of IT strategy. However, users continue to face challenges in implementing clouds, as older technologies evolve and newer ones like Docker c...
DXWorldEXPO LLC announced today that ICC-USA, a computer systems integrator and server manufacturing company focused on developing products and product appliances, will exhibit at the 22nd International CloudEXPO | DXWorldEXPO. DXWordEXPO New York 2018, colocated with CloudEXPO New York 2018 will be held November 11-13, 2018, in New York City. ICC is a computer systems integrator and server manufacturing company focused on developing products and product appliances to meet a wide range of ...
Coca-Cola’s Google powered digital signage system lays the groundwork for a more valuable connection between Coke and its customers. Digital signs pair software with high-resolution displays so that a message can be changed instantly based on what the operator wants to communicate or sell. In their Day 3 Keynote at 21st Cloud Expo, Greg Chambers, Global Group Director, Digital Innovation, Coca-Cola, and Vidya Nagarajan, a Senior Product Manager at Google, discussed how from store operations and ...
We are seeing a major migration of enterprises applications to the cloud. As cloud and business use of real time applications accelerate, legacy networks are no longer able to architecturally support cloud adoption and deliver the performance and security required by highly distributed enterprises. These outdated solutions have become more costly and complicated to implement, install, manage, and maintain.SD-WAN offers unlimited capabilities for accessing the benefits of the cloud and Internet. ...
Headquartered in Plainsboro, NJ, Synametrics Technologies has provided IT professionals and computer systems developers since 1997. Based on the success of their initial product offerings (WinSQL and DeltaCopy), the company continues to create and hone innovative products that help its customers get more from their computer applications, databases and infrastructure. To date, over one million users around the world have chosen Synametrics solutions to help power their accelerated business or per...
Dion Hinchcliffe is an internationally recognized digital expert, bestselling book author, frequent keynote speaker, analyst, futurist, and transformation expert based in Washington, DC. He is currently Chief Strategy Officer at the industry-leading digital strategy and online community solutions firm, 7Summits.
Founded in 2000, Chetu Inc. is a global provider of customized software development solutions and IT staff augmentation services for software technology providers. By providing clients with unparalleled niche technology expertise and industry experience, Chetu has become the premiere long-term, back-end software development partner for start-ups, SMBs, and Fortune 500 companies. Chetu is headquartered in Plantation, Florida, with thirteen offices throughout the U.S. and abroad.