|By Jamie Brenzel||
|December 2, 2013 07:00 AM EST||
The digital age has forced a kind of dependency never before seen, a dependency on our inbox. The mere thought of losing these emails is inconceivable where the thought of it leaves us with a sense of panic, one similar to losing our credit cards or house key. Unfortunately, the potential for losing access to email is greater than one might think.
There are a multitude of threats that can bring about the loss of an email, or an entire email account. Simple user error, such as clicking the wrong button, can result in the loss of crucial information that could potentially make or break your business. A more daunting threat is cyber attack, wherein hackers target email accounts to gain access to personal information, which could also result in the deletion of critical communications.
Today, however, we rely on email not only as a means of communication but as a way of conducting business. We save our documents and back up important programs, why then do we forget to back up this critical data? The reality is simple - small to medium sized business (SMB) owners are generally focused on the operational responsibilities of running the business. Day-to-day activities and deadlines are top of mind for most business owners, leaving data backup management on a back burner, while many rely on dated methods such as tape backup. What many SMBs don't know is that, when tested, tape backup has been found to have as much as a 77 percent failure rate.
If the threat of losing access to your inbox puts the viability of your business at risk, it is time to re-consider your business's backup procedures.
What Is Your Status?
Email provides efficiency to our daily communications and the information enclosed in our email accounts is oftentimes the most crucial. In fact, many businesses today conduct a majority of their correspondence exclusively through email and securing the associated data should be a priority.
When evaluating your email backup strategy, ask yourself the following questions at a minimum:
- If you are using an external backup drive, have you created additional copies? Are the extra copies kept off site for safekeeping?
- Are you utilizing a cloud email provider such as Gmail or Yahoo? If so, do you know how to restore your email should these websites go down?
- How often are you backing up your email? Do you have a backup plan?
- Does your backup strategy include a restore procedure?
Answers to these questions will guide you towards developing a viable data backup and recovery solution.
Customize Your Solution
Although there are several data backup and recovery options, it is important to find the solution that best fits your needs. As previously noted, backup to tape, external hard drives or zip drives must be managed carefully. Zip drives and external hard drives are highly susceptible to viruses and hardware malfunctions. Ongoing maintenance can be easily forgotten and even worse, anything that can be carried has the potential to be lost or stolen.
Additionally, while these methods are certainly better than no method at all, the reality is that the individual who is responsible for executing the backup is oftentimes consumed by other tasks, or does not comprehend the significance of consistent backups.
Harnessing the services of an online data backup or cloud computing service provider is the most timely and cost-effective way to ensure the safety of your company's email. Online data backup today has become affordable for the SMBs and it is the most comprehensive solution available to protect digital information.
An Ideal Partner
Before utilizing an outside service to backup your data, consider these key questions when conducting your research:
- Does the cloud provider offer onsite and offsite protection? Do they offer the means to quickly and efficiently backup your data to a secure offsite server, while maintaining a local copy for easy restoration of large application files?
- What does the backup software look like? How easy is it to use, what does it protect and how much user input is needed to accomplish a regular backup procedure?
- How long has the cloud provider or IT service company been in business? Look for companies that have been in business for longer than a couple of years. Ask for references and/or case studies that you can review.
- Where is your data stored? Is it in a secure data center or is it sitting on a server in some obscure location?
- How secure is the data center that will store your data? Ask for certifications that ensure that it has been audited by a third party, such as SSAE16. If you are a health provider, does the data center offer HIPAA compliancy?
- How easy is it to backup and restore your email files? Ask for a demonstration or a trial period to test the software.
- How much data capacity do you really need? Look for companies that will allow you to grow and won't charge you for unnecessary storage space.
When choosing a backup method it is important to seek an automated solution, removing the responsibility from over-burdened staff. This guarantees that all data will be backed up and protected, while eliminating the possibility of user error.
Consider all your options when looking to protect your email. Any ideal cloud backup and recovery solution should be user friendly, easy to manage and provide you and your staff with ongoing support in the event of a disaster. A little planning will go a long way in assuring that your business's data is safe and secure.
In his keynote at @ThingsExpo, Chris Matthieu, Director of IoT Engineering at Citrix and co-founder and CTO of Octoblu, focused on building an IoT platform and company. He provided a behind-the-scenes look at Octoblu’s platform, business, and pivots along the way (including the Citrix acquisition of Octoblu).
Feb. 25, 2017 07:30 PM EST Reads: 1,797
SYS-CON Events announced today that IoT Now has been named “Media Sponsor” of SYS-CON's 20th International Cloud Expo, which will take place on June 6–8, 2017, at the Javits Center in New York City, NY. IoT Now explores the evolving opportunities and challenges facing CSPs, and it passes on some lessons learned from those who have taken the first steps in next-gen IoT services.
Feb. 25, 2017 07:00 PM EST Reads: 1,670
You think you know what’s in your data. But do you? Most organizations are now aware of the business intelligence represented by their data. Data science stands to take this to a level you never thought of – literally. The techniques of data science, when used with the capabilities of Big Data technologies, can make connections you had not yet imagined, helping you discover new insights and ask new questions of your data. In his session at @ThingsExpo, Sarbjit Sarkaria, data science team lead ...
Feb. 25, 2017 07:00 PM EST Reads: 8,804
SYS-CON Events announced today that WineSOFT will exhibit at SYS-CON's 20th International Cloud Expo®, which will take place on June 6-8, 2017, at the Javits Center in New York City, NY. Based in Seoul and Irvine, WineSOFT is an innovative software house focusing on internet infrastructure solutions. The venture started as a bootstrap start-up in 2010 by focusing on making the internet faster and more powerful. WineSOFT’s knowledge is based on the expertise of TCP/IP, VPN, SSL, peer-to-peer, mob...
Feb. 25, 2017 06:45 PM EST Reads: 1,932
The Internet of Things can drive efficiency for airlines and airports. In their session at @ThingsExpo, Shyam Varan Nath, Principal Architect with GE, and Sudip Majumder, senior director of development at Oracle, discussed the technical details of the connected airline baggage and related social media solutions. These IoT applications will enhance travelers' journey experience and drive efficiency for the airlines and the airports.
Feb. 25, 2017 06:30 PM EST Reads: 2,163
Big Data, cloud, analytics, contextual information, wearable tech, sensors, mobility, and WebRTC: together, these advances have created a perfect storm of technologies that are disrupting and transforming classic communications models and ecosystems. In his session at @ThingsExpo, Erik Perotti, Senior Manager of New Ventures on Plantronics’ Innovation team, provided an overview of this technological shift, including associated business and consumer communications impacts, and opportunities it m...
Feb. 25, 2017 06:00 PM EST Reads: 7,689
With billions of sensors deployed worldwide, the amount of machine-generated data will soon exceed what our networks can handle. But consumers and businesses will expect seamless experiences and real-time responsiveness. What does this mean for IoT devices and the infrastructure that supports them? More of the data will need to be handled at - or closer to - the devices themselves.
Feb. 25, 2017 05:45 PM EST Reads: 2,216
Things are changing so quickly in IoT that it would take a wizard to predict which ecosystem will gain the most traction. In order for IoT to reach its potential, smart devices must be able to work together. Today, there are a slew of interoperability standards being promoted by big names to make this happen: HomeKit, Brillo and Alljoyn. In his session at @ThingsExpo, Adam Justice, vice president and general manager of Grid Connect, will review what happens when smart devices don’t work togethe...
Feb. 25, 2017 05:00 PM EST Reads: 1,519
SYS-CON Events announced today that Dataloop.IO, an innovator in cloud IT-monitoring whose products help organizations save time and money, has been named “Bronze Sponsor” of SYS-CON's 20th International Cloud Expo®, which will take place on June 6-8, 2017, at the Javits Center in New York City, NY. Dataloop.IO is an emerging software company on the cutting edge of major IT-infrastructure trends including cloud computing and microservices. The company, founded in the UK but now based in San Fran...
Feb. 25, 2017 05:00 PM EST Reads: 2,917
A strange thing is happening along the way to the Internet of Things, namely far too many devices to work with and manage. It has become clear that we'll need much higher efficiency user experiences that can allow us to more easily and scalably work with the thousands of devices that will soon be in each of our lives. Enter the conversational interface revolution, combining bots we can literally talk with, gesture to, and even direct with our thoughts, with embedded artificial intelligence, whic...
Feb. 25, 2017 04:45 PM EST Reads: 1,736
In his session at @ThingsExpo, Sudarshan Krishnamurthi, a Senior Manager, Business Strategy, at Cisco Systems, will discuss how IT and operational technology (OT) work together, as opposed to being in separate siloes as once was traditional. Attendees will learn how to fully leverage the power of IoT in their organization by bringing the two sides together and bridging the communication gap. He will also look at what good leadership must entail in order to accomplish this, and how IT managers ca...
Feb. 25, 2017 04:15 PM EST Reads: 1,816
SYS-CON Events announced today that CA Technologies has been named “Platinum Sponsor” of SYS-CON's 20th International Cloud Expo®, which will take place on June 6-8, 2017, at the Javits Center in New York City, NY, and the 21st International Cloud Expo®, which will take place October 31-November 2, 2017, at the Santa Clara Convention Center in Santa Clara, CA. CA Technologies helps customers succeed in a future where every business – from apparel to energy – is being rewritten by software. From ...
Feb. 25, 2017 03:30 PM EST Reads: 2,492
In his keynote at 18th Cloud Expo, Andrew Keys, Co-Founder of ConsenSys Enterprise, provided an overview of the evolution of the Internet and the Database and the future of their combination – the Blockchain. Andrew Keys is Co-Founder of ConsenSys Enterprise. He comes to ConsenSys Enterprise with capital markets, technology and entrepreneurial experience. Previously, he worked for UBS investment bank in equities analysis. Later, he was responsible for the creation and distribution of life settle...
Feb. 25, 2017 03:30 PM EST Reads: 1,591
TechTarget storage websites are the best online information resource for news, tips and expert advice for the storage, backup and disaster recovery markets. By creating abundant, high-quality editorial content across more than 140 highly targeted technology-specific websites, TechTarget attracts and nurtures communities of technology buyers researching their companies' information technology needs. By understanding these buyers' content consumption behaviors, TechTarget creates the purchase inte...
Feb. 25, 2017 02:30 PM EST Reads: 1,749
The best way to leverage your Cloud Expo presence as a sponsor and exhibitor is to plan your news announcements around our events. The press covering Cloud Expo and @ThingsExpo will have access to these releases and will amplify your news announcements. More than two dozen Cloud companies either set deals at our shows or have announced their mergers and acquisitions at Cloud Expo. Product announcements during our show provide your company with the most reach through our targeted audiences.
Feb. 25, 2017 02:15 PM EST Reads: 2,305
SYS-CON Events announced today that Cloud Academy will exhibit at SYS-CON's 20th International Cloud Expo®, which will take place on June 6-8, 2017, at the Javits Center in New York City, NY. Cloud Academy is the industry’s most innovative, vendor-neutral cloud technology training platform. Cloud Academy provides continuous learning solutions for individuals and enterprise teams for Amazon Web Services, Microsoft Azure, Google Cloud Platform, and the most popular cloud computing technologies. Ge...
Feb. 25, 2017 02:15 PM EST Reads: 1,737
SYS-CON Events announced today that Fusion, a leading provider of cloud services, will exhibit at SYS-CON's 20th International Cloud Expo®, which will take place on June 6-8, 2017, at the Javits Center in New York City, NY. Fusion, a leading provider of integrated cloud solutions to small, medium and large businesses, is the industry’s single source for the cloud. Fusion’s advanced, proprietary cloud service platform enables the integration of leading edge solutions in the cloud, including cloud...
Feb. 25, 2017 02:00 PM EST Reads: 4,058
Your homes and cars can be automated and self-serviced. Why can't your storage? From simply asking questions to analyze and troubleshoot your infrastructure, to provisioning storage with snapshots, recovery and replication, your wildest sci-fi dream has come true. In his session at @DevOpsSummit at 20th Cloud Expo, Dan Florea, Director of Product Management at Tintri, will provide a ChatOps demo where you can talk to your storage and manage it from anywhere, through Slack and similar services ...
Feb. 25, 2017 01:45 PM EST Reads: 2,037
20th Cloud Expo, taking place June 6-8, 2017, at the Javits Center in New York City, NY, will feature technical sessions from a rock star conference faculty and the leading industry players in the world. Cloud computing is now being embraced by a majority of enterprises of all sizes. Yesterday's debate about public vs. private has transformed into the reality of hybrid cloud: a recent survey shows that 74% of enterprises have a hybrid cloud strategy.
Feb. 25, 2017 01:15 PM EST Reads: 2,225
Have you ever noticed how some IT people seem to lead successful, rewarding, and satisfying lives and careers, while others struggle? IT author and speaker Don Crawley uncovered the five principles that successful IT people use to build satisfying lives and careers and he shares them in this fast-paced, thought-provoking webinar. You'll learn the importance of striking a balance with technical skills and people skills, challenge your pre-existing ideas about IT customer service, and gain new in...
Feb. 25, 2017 12:45 PM EST Reads: 2,882